Global Arts Live is hiring!
Global Arts Live is currently searching for a
Production Manager
ORGANIZATIONAL OVERVIEW
For over 30 years, Global Arts Live has brought exceptional music and dance to stages across greater Boston. We invest in longstanding relationships with artists, support them with commissions, and develop audiences for their work. Since inception, Global Arts Live has presented more than 800 artists from 70+ countries in over 1,500 performances attended by more than 1 million people. With an artistic vision focused on cultural diversity, many of our artistic projects express universal themes of identity, immigration, heritage, and inclusion. 70% of presented artists identify as BIPOC. Audience surveys demonstrate that our audiences roughly correlate to the Boston area population with 23% of our audiences identifying as BIPOC and 44% speaking a language other than English.
Global Arts Live is ushering in an unprecedented phase of growth. The organization hired a CEO two years ago to augment the work of the Founder, who continues as Director of Artistic Programs. We are partnering with a real estate developer who is funding and building a $40 million performing arts center in Kendall Square, Cambridge, MA, scheduled to open in 2026. Global Arts Live, and our new nonprofit, 585 Arts, Inc., will be the operating partners of this new cultural center. We are currently engaged in an exciting $15 million fundraising campaign to support the innovative programs, operations, and sustainability of the new center.
JOB OVERVIEW
Global Arts Live is seeking a Production Manager to manage all aspects of production, logistics, and artist hospitality at multiple venues in greater Boston.
RESPONSIBILITIES
Concert Production
- Advance all aspects of concert planning, production, and post-production with artists, artists production team, agents, and venues.
- Serve as the onsite Global Arts Live representative among artists, agents, artistic production team and venue staff.
- Manage staging, security, sound, and lighting equipment, backline, insurance, transport, hotel, and backstage hospitality.
- Hire and supervise production personnel and vendors.
- Develop and revise production schedules to ensure smooth load in, performance and load out.
- Proactively work to maintain a safe work environment on site.
- Coordinate master class and other community engagement activity logistics when applicable.
- Deliver and retrieve hospitality and marketing materials to and from concert venues.
- Maintain production, hospitality, and general office supplies inventory, including managing storage spaces.
- Function as liaison to advance and fulfill all production related requirements and requests while working within designated concert production budgets.
- Direct artists, artist representatives, venue staff, and outside contractors via proactive, thoughtful communication to ensure a successful performance and maintain strong relationships.
- Support as needed all production aspects of all Global Arts Live events, which may include development and marketing events in addition to concerts.
Production Administration
- Solicit and negotiate quotes from production vendors.
- Track production expenses and oversee financial reconciliation of performances, including invoice payment, petty cash reconciliations and reimbursements.
- Prepare financial settlements for artist management companies when applicable.
- Participate in maintaining and updating production-related documents and equipment inventory.
- Support cross-departmental projects that have artist and performance implications including special events and educational and audience engagement initiatives.
- Maintain internal concert and event calendar and update staff as needed.
- Liaise with business office on budget, financial, and human resources matters.
Contract Administration
- Oversee, issue, and track department contracts and payments for agreements (venue rentals, artist and management contracts, independent contractors and production vendors)
- Work with Director of Artistic Programs and Director of Finance and Administration and artists/management companies to ensure artist payment and appropriate state and federal tax withholding.
- Maintain appropriate files and records of all production-related activities.
General
- Participate in the staff as a team player, contributing ideas, energy, and time to organizational health, growth, and group efforts.
- Contribute to and advance organization’s goals in equity, diversity, inclusion and access.
- Other duties as assigned.
DESIRED SKILLS & REQUIREMENTS
To succeed in this position, you will possess these qualities, skills, and experience:
- Minimum seven years of experience in live event production and operations. Dance and music production background essential. Supervisory experience a must.
- Detailed understanding of technical production including lighting, audio, video.
- Ability to understand and, if necessary, generate basic technical documents, such as light plots, hook-ups, line schedules, input lists and stage plots.
- Detail-oriented self-starter who can efficiently handle multiple projects simultaneously, excels in a fast-paced environment, and is willing to take on a variety of tasks, with impeccable follow-through.
- Ability to thoughtfully analyze situations, problem-solve, persevere despite unfamiliar territory and desire to always strive to exceed expectations.
- Proactive, strong communication skills with ability to remain tactful and supportive in stressful situations and with proven ability to achieve results when working collaboratively with a wide range of people, cultures, and ideas.
- CAD drafting skills a plus.
- Flexible M-F office hours (remote work permitted for 40% of the week). Evening and weekend hours during performances.
- Ability to lift at least 40 lbs. and climb two flights of stairs.
- Driver's License required. Ability to drive larger vehicles (vans, small trucks) a plus.
Please keep in mind that research shows that traditional candidates apply for jobs for which they fulfill 60% of the criteria. Systematically marginalized people including women tend to apply only if they meet every requirement. If you believe you could excel in this position, we encourage you to apply.
WORK ENVIRONMENT
- Global Arts Live offices are currently located at 720 Massachusetts Avenue, Cambridge, MA, and concerts are held in Boston, Somerville, and Cambridge.
- This is a hybrid working office, with laptops provided.
- Opportunities for professional development will be available.
COMPENSATION
This is a full-time, exempt position with an annual salary ranging from $70,000—$80,000 commensurate with experience. Excellent benefits include health, dental, long-term disability, and life insurance; SIMPLE Cafeteria flexible spending account; paid vacation, sick, and personal days; and 10 paid holidays.
TO APPLY
- You are encouraged to apply as soon as possible.
- Applications must have a cover letter to be considered. Please create a single pdf with your cover letter and resume. Please include in your cover letter how you heard of this opportunity and highlight your applicable experience and what you hope to bring to this role. Email the pdf to [email protected], with the title Production Manager, and your Last Name, First Initial, in both the email subject line and pdf name.
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No postal mail, no phone calls, please.
Global Arts Live is committed to creating a work environment that values respect, integrity, diversity, and inclusion.
Global Arts Live prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
